Privacy at IMDDC
This policy applies to information collected through affiliation enquiries, registration forms, partner communications, affiliation administration and related academic or operational services.
1. Information We Collect
We may collect organisation and contact information such as institution or academy name, contact person, designation, email address, telephone number, postal address, city/state, website, programme interests, learner estimates and information supplied in an affiliation application.
2. Affiliation Documents and Records
Where an affiliation process requires supporting information, IMDDC may receive documents or records relevant to evaluating and administering the relationship. The information requested should be limited to what is reasonably relevant to the affiliation process.
3. How We Use Affiliation Information
Information may be used to respond to enquiries, review affiliation applications, communicate with authorised representatives, coordinate academic and examination activities, provide partner support, maintain affiliation records, issue relevant communications and improve the affiliation experience.
4. Communications
IMDDC may contact an authorised institutional representative by email, telephone or other contact details supplied during the affiliation process. Communications may include application updates, academic information, examination notices, administrative information and service-related announcements.
5. Sharing of Information
Information is not intended to be sold. It may be shared with authorised IMDDC personnel, service providers supporting website, hosting, communication or operational functions, or where disclosure is required by law or necessary to protect rights, security or the integrity of the service.
6. Data Security
IMDDC uses reasonable administrative, technical and organisational measures intended to protect information from unauthorised access, alteration, disclosure or destruction. No internet transmission or storage system can be guaranteed to be completely secure.
7. Retention
Affiliation information may be retained for as long as reasonably necessary for the affiliation relationship, academic and administrative records, dispute resolution, security, legal obligations or legitimate operational requirements. Retention periods may vary according to the type of information.
8. Your Responsibilities
Affiliating organisations should provide accurate information and should ensure that they are authorised to submit information on behalf of their institution, academy, teachers or other representatives. Where information about learners or other individuals is submitted, the organisation should have an appropriate basis to provide it.
9. Your Requests
For questions about affiliation information, corrections, access requests or privacy concerns, please contact IMDDC through the official contact channel provided on the website. Requests may require verification before information is disclosed or changed.
10. Policy Updates
IMDDC may update this policy when its services, processes or legal requirements change. The revised version will be published on this page with an updated effective date.